Highlights:
· Support Management on day-to-day Office Administration operations
· General knowledge of Accounting, Legal, HR Administration
· Multinational culture & working environment
Job Duties:
· Ensure smooth running of day-to-day operation and administrative activities
· Maintain general tidiness and smart appearance of the office and meeting room diary, and pantry
· Manage and renew company legal documents such as BR (Business registration), business license, etc.
· Pricing and renew group insurances including EC, Office, Medical, Travel insurances
· Price negotiations with vendors, external stakeholders and service providers
· Responsible for invoice process, expense claim & petty cash management
· Ensure office supply are kept fully stocked e.g. coffee, water, tea, stationary, etc.
· Distribute postage / mails to the relevant recipient
· Organise company events (i.e. Christmas Party, Team Building events, etc.)
· Greet and welcome guests on arrival
· Host and provide general support to overseas visitors
· Handle and book travel requests for executives
· Liaise with landlord for office lease price negotiation and extension
· Act as project manager to handle relevant parties for Office renovation
· Work alongside with IT on all equipment and Phone system setup, track record and problem solving
· Work alongside Human Resources to support personnel matters related to business operation
- New starter setup including Desk & Seat, IT equipment, Desk phone, stationary, etc.
- Responsible for On-boarding and Off-boarding procedure liaising with Human Resources in Group company and subsidiaries
- Visa application for employees (working, travel, business, training, etc.)
- Conduct Health & Safety Induction for all new employees on first day
- Manage leave record i.e. annual, sick, other leaves
- Fill out IR Form for new joiners and distribute Tax Return to employees
· Handle ad-hoc tasks and provide support to teams as assigned
Requirements:
Degree holder with over 8 years+ relevant all-round office management experience
Excellent administrative and accounting experience in Multinational company, as well as start-up environment is preferred
Proficient in MS Office including Word, Excel & PowerPoint
Responsible, able to work independently, to be rigorous in your work, proactively with minimal supervision and enjoy challenges
Ability to multi-task and prioritise responsibilities with conflicting timeframes
Excellent organisational skills, proactive and detail-minded, high sense of urgency, team player
Exceptional communication and interpersonal skills
Fluency in English is essential, Cantonese is required, Mandarin is a plus.
Immediately available or short notice is highly preferred
